Grihak is an AI-powered platform that helps Miami-Dade community associations collect dues, automate billing, track maintenance and violations, run board meetings, and answer residents — all in one place. It's purpose-built for the way Miami actually lives: a stack of oceanfront condo towers and ground-level townhome and master-planned HOAs, often managed by the same office.
Built for Miami-Dade's condo-and-HOA reality
No metro in Florida packs the density Miami does. A single management company here might oversee a 300-unit condo association on Brickell Avenue, a gated single-family HOA in Doral or Pinecrest, townhome communities in Kendall and Cutler Bay, and a sprawling master-planned development out toward Homestead or Country Club of Miami. Hialeah's older condo stock has different needs than the glass towers along Biscayne Bay, and the HOAs of Coral Gables, Aventura, and Miami Lakes each carry their own architectural and assessment character.
Grihak is multi-tenant and RLS-secured, so each association — condo or HOA — gets its own branded portal and its own walled-off data, while your office works across all of them from one login. Every property type, one system, instead of a spreadsheet per building.
Online dues, autopay, and delinquency automation
Owners pay dues and special assessments online; recurring Stripe autopay (PCI-compliant) keeps payments flowing without paper checks dropped at the front desk. When a unit falls behind, Grihak's delinquency automation flags it, tracks the aging balance, and helps you move through your collection steps consistently — which matters when assessments climb to fund reserves. See our guide on how to automate HOA dues collection.
Reserves, special assessments, and Florida's safety reforms
Florida's condo-safety reforms changed the math for thousands of Miami-Dade buildings. Under the legislation passed after the 2021 Surfside collapse, condominium associations three stories or higher face mandatory milestone structural inspections and structural integrity reserve studies (SIRS), with sharply limited ability to waive reserves. For a 1980s tower in Sunny Isles or Hialeah, that often means large special assessments and tighter reserve accounting than ever before.
Grihak helps boards manage the financial side of that pressure: itemized billing for special assessments, autopay and payment plans so owners aren't blindsided, transparent owner-facing balances, and a clean record of what was assessed, when, and why. We are software, not your attorney or engineer — your milestone inspection and SIRS obligations should be confirmed with your association's licensed counsel and a Florida-licensed engineer — but the day-to-day accounting and owner communication lives here.
Violations, maintenance, and board governance
Log architectural and rule violations, and let Grihak's AI draft the notice for board review — useful when a Coral Gables or Aventura board enforces detailed covenants. Residents submit maintenance and issue tickets from their phone (elevator down, pool pump, lobby leak) and track status. The governance module runs meetings, agendas, motions, votes, and minutes, so your board's record holds up whether you're noticing an annual meeting or approving a reserve-funded repair.
An AI assistant that does the work
Grihak's AI assistant answers resident questions around the clock — "what's my balance," "when's the next board meeting," "how do I book the clubhouse" — and drafts and files actions for staff. That's the difference between Grihak and legacy tools like PayHOA, Vantaca, Buildium, AppFolio, and CINC: AI is native, not bolted on. Compare us directly as a PayHOA alternative or Vantaca alternative.
Florida-wide, Miami-focused
Grihak serves associations across the state under Florida Statutes Chapter 720 (homeowners' associations) and Chapter 718 (the Condominium Act) — the two frameworks most Miami-Dade communities live under. Explore our broader Florida HOA software overview, or read how to choose HOA management software before you decide.
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Book a demoFrequently asked questions
Does Grihak work for condo associations as well as HOAs in Miami?
Yes. Miami-Dade is a dense mix of condo towers and HOAs, and Grihak handles both. Condo associations governed by Florida's Chapter 718 and HOAs under Chapter 720 each get their own branded, data-isolated portal, while your management office works across all of them from one login.
Can Grihak help with Florida's milestone inspection and reserve study requirements?
Grihak manages the financial and communication side: itemized special-assessment billing, autopay and payment plans, transparent owner balances, and a clean record of assessments tied to reserve-funded work. It does not perform milestone structural inspections or structural integrity reserve studies (SIRS) — confirm those legal and engineering obligations with your association's licensed attorney and a Florida-licensed engineer.
How do residents pay dues and special assessments?
Owners pay online and can enroll in recurring Stripe autopay, which is PCI-compliant. Special assessments — common in Miami high-rises funding reserves and repairs — are billed as itemized line items, and delinquency automation tracks aging balances and helps boards apply collection steps consistently.
What Florida laws govern Miami HOAs and condos?
Most Miami-Dade communities fall under Florida Statutes Chapter 720 for homeowners' associations or Chapter 718, the Condominium Act, for condo associations. Post-Surfside reforms added milestone inspection and reserve-study rules for taller condo buildings. Grihak supports your operations under these frameworks, but is not a substitute for advice from your association's attorney.
How is Grihak different from PayHOA, Vantaca, or Buildium?
Grihak is AI-native rather than AI-bolted-on. A built-in assistant answers residents around the clock, drafts violation notices and board materials, and files actions for staff — on top of full dues, autopay, maintenance, governance, and documents. See our PayHOA alternative and Vantaca alternative pages for a direct comparison.
Can our Miami community have its own branded portal?
Yes. Each association gets a branded, subdomain-based portal with its own data secured by row-level security. Owners in a Doral HOA and a Brickell condo each see their own community, while your office manages everything centrally.